Managing Chats

To get an overview of all your chats in Alan, consult the chat history in the sidebar on the left side of the screen.

To continue a specific chat in the chat history, you can open it by clicking on it and continue this conversation with Alan at any time.

Several features help you manage all your chats in Alan:

Chat Settings

You can access the chat settings of a chat in two ways:

• in an open chat, click on the three dots next to the chat title at the top of the screen
• in the chat history, hover over a chat and click on the three dots, then select "Chat Settings"

In the chat settings, you can perform various actions:

Rename Chat

The chat title is automatically generated by Alan based on your first prompt.

You can manually adjust the chat title by clicking on the pencil icon next to the chat title. Your changes to the chat title can be discarded by clicking on the "X" symbol or saved by clicking on the arrow symbol.

Export Chat

In the chat settings, you have various options to export the chat and its messages from Alan.

You can copy the chat messages into the clipboard and download them as a .txt or .json file.

Chat Snapshots

To share a chat with your colleagues within Alan, you can use chat snapshots.

By creating a chat snapshot, you capture the current state of a chat and save it as a link. When you share this link with colleagues who are also Alan users, they can access the chat snapshot. They can read the chat and continue a copy of this conversation.

Your colleagues will not be able to edit your original chat, on which the chat snapshot is based. They will also not see any changes you make to the original chat after creating the chat snapshot.

In the chat settings, you can create new chat snapshots and see an overview of all the chat snapshots you have already created from the chat. You can create multiple chat snapshots per chat to share the chat history at different points in time. You can also view, copy as a link, and delete your existing chat snapshots here.

Delete Chat

All your chats with Alan are stored by default and remain available to you.

You can manually delete a chat and have two options to do so:

• in the chat settings, click on "Delete Chat"
• in the chat history, hover over a chat and click on the three dots, then select "Delete Chat"

In both cases, you must first confirm the deletion of the chat. Please note that a deleted chat cannot be restored.

Searching Chats

Using the search field above the chat history in the sidebar, you can search your existing chats in Alan.

You will now see which experts and knowledge databases were used in a chat and can filter by search terms to retrieve specific chats.