Group Settings

As admin, you can create user groups in Alan. Groups enable targeted sharing of content (e.g. experts or knowledge databases) with multiple users at once.

Important: Only admins can create groups, but the use of groups is possible for all affected users. This means that after you as admin create a group in Alan, all members of that group can share content for that group.

Managing Groups

To manage user groups in Alan, navigate to the "Groups" menu in the Admin area.

Here you will find an overview of all existing user groups in Alan. You can edit or delete existing user groups here.

Creating Groups

Using the "New" button, you can add new groups. The title and description help with group management and provide an orientation for users when selecting a group for sharing content.

In the OIDC group field, you can enter a group from your identity provider. If a user is a member of this OIDC group, they are also a member of the Alan group. If users leave the OIDC group, they are automatically no longer part of this Alan group.

This means that groups in Alan are simply a representation of existing groups in your identity provider.

Note: The OIDC group name depends on your identity provider. In Microsoft Entra ID, for example, these are UUIDs.